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Garnet Valley High School Football

5th Quarter Club

Mission Statement

As parents of Garnet Valley Football players, we, The 5th Quarter Club, are dedicated in supporting our sons and promoting the prosperity of the football team.  As parents of our football players, you are automatically a member.  Welcome !

ARTICLE I                NAME

The Name of this association is:   The 5th Quarter Club

ARTICLE II               PURPOSE

The purpose of the 5th Quarter Club is:

a)      To provide a direct line of communications between the parents, athletes and coaches.

b)      To promote the welfare of the athletes and support the coaches during the football season.

ARTICLE III             MEMBERSHIP

a)      The privilege of membership shall be extended to any parent / guardian of a child on the Garnet Valley High School Football team.

b)      Membership can be extended to any person, not qualified under the paragraph above, once approved by a quorum of the general membership.  This person must have a sponsor that is currently a member, as defined above.  This approval will be in force for one year and can be renewed.

ARTICLE IV             EXECUTIVE COMMITTEE

The Executive Committee shall consist of a body of elected officers, at least one (1) Chairperson.

a)      Six (6) elected officers:

  1.  Tri-Chair       (3)

  2. Treasurer      (1)

  3.  Secretary      (1)

  4.  Fund Raising (1)

b)      Chairperson – The Chairperson(s) shall preside at all meetings and give leadership to the organization, stimulate all members to their best effort on behalf of this association and supervise all business.

c)      Secretary – The Secretary shall keep precise records of all meetings of the association and the executive committee, perform such duties as may be delegated to the office, including the handling of all correspondence and publicity.

d)      Treasurer – The Treasurer shall secure all monies of the 5th Quarter Club.  Keep accurate records and receipts.  Pay out local funds, voted on by the board authorized in Article VIII.  The treasurer shall present a statement of account at every meeting of the association, display balanced receipts and other expenditures since the previous meeting.

e)      Fundraiser – The Fundraiser shall work with the association to create new ideas to raise money for the prosperity of the team.

NOTE:  The officers shall be divided as deemed necessary by the members.

ARTICLE V               QUORUM

A Quorum shall consist of a majority of elected officers, including the Chairperson and twenty five percent (25%) of the Executive Committee plus those members present.

ARTICLE VI             ELECTION OF OFFICERS

SECTION I                NOMINATIONS

a)      Nominations for office will be address at the next to the last meeting of the year. 

b)      Any member in good standing (as define below) is elegible for appointment to the executive committee.

c)      Voting will be held at the last meeting of the year.

SECTION II               ELIGIBILITY

a)      In order to be nominated for office, nominees must have attended (4) 5th Quarter Club meetings or have been present and supported (4) functions.  Functions are defined as camp dinners, team dinners, program sales, and any sponsored activity that supports the program.

SECTION III             ELECTIONS

a)      The tenure of office shall be for one (1) year.

b)      In cased of a tied vote for any office, a run-off election shall be held immediately.

c)      If a vacancy occurs in any office, the Chairperson shall fill the vacancy, approved by the Executive Committee.

ARTICLE VII            MEETINGS

The 5th Quarter Club will meet weekly starting in September and continuing through November, unless otherwise stated by the Executive Committee.

ARTICLE VIII          EXPENDITURES

SECTION I                EXPENDITURES OF FUNDS

a)      Projected yearly budget must be pre-approved

b)      Expenditures of funds in excess of $500.00 shall require advanced approval of the Executive Committee at a regular scheduled or called meeting or by email approval.

c)      Expenditures of funds for transactions involving amount less than $500.00 and that are currently under budget may be paid without authorization, but must be reported at the next scheduled meeting.

d)      Expenditures for item that are not budgeted for or for item that are over budget must be approved by the Executive Committee.

SECTION II               AUDITING

January of each year and at other times deemed necessary by the Executive Committee, the Executive Committee shall appoint an auditing committee of two (2) active members to audit the books, exclusive of elected officers and file a written report prior to the November membership meeting.

SECTION III             VALIDATING CHECKS

Three (3) officer’s signatures must be on file to sign checks.  Only one (1) signature is required to sign checks.

SECTION IV             AWARD GUIDELINES

a)      A number of awards are given to the football players each year at the football banquet.  These awards are funded by the 5th Quarter Club.  However, all choices for the awards are made solely by the coaching staff and are announced at the banquet.

b)      All four (4) year players will have their original jersey framed at the expense of the 5th Quarter Club.  All four year football players in good standing will receive this award.

Note: Good Standing mean completion of 4 years of high school football either at Garnet Valley High School or any other high school program, that can be verified by the coach.

ARTICLE IX             PARLIAMENTARY AUTHORITY

SECTION I                AMENDMENTS

These By-laws may be amended at any regular meeting of the 5th Quarter Club by a two thirds (2/3) vote of the members present and voting, providing notice of the proposed amendment shall have been given at the previous meeting.

SECTION II               ROBERTS RULES

Robert’s Rule of order revised shall govern this association in all cases to which its regulations are applicable and not inconsistent with these By-laws.